Microsoft Excel 2001 (Mac)
Editing data keyboard shortcuts keys
Shortcut
Command |
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CTRL+U |
Edit the active cell |
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ESC |
Cancel an entry in the cell or formula bar |
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DELETE |
Clear or edit the active cell. When you are editing
a cell, delete the character to the left of the insertion point. |
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CMD+V |
Paste text into the active cell |
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RETURN |
Complete a cell entry |
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CMD+SHFT+RETURN or CTRL+SHFT+RETURN |
Enter a formula as an array formula |
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CTRL+A |
Display the Formula Palette after you type a valid
function name in a formula |
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CTRL+SHFT+A |
Insert the argument names and parentheses for a function, after you
type a valid function name in a formula |
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Microsoft Excel 2001 (Mac)
Entering data on a worksheet keyboard shortcuts keys
Shortcut
Command |
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RETURN |
Complete a cell entry and move down in the selection, or move in the
direction that is selected on the Edit tab (Edit menu, Preferences command) |
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CTRL+OPTN+RETURN |
Start a new line in the same cell |
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CTRL+RETURN |
Fill the selected cell range with the text that you type (works on
nonadjacent selections) |
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SHFT+RETURN |
Complete a cell entry and move up in the selection,
or move opposite to the direction that is selected on the Edit tab (Edit
menu, Preferences command) |
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TAB |
Complete a cell entry and move to the right in the selection, or move
in the direction that is selected on the Edit tab (Edit menu, Preferences
command) |
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SHFT+TAB |
Complete a cell entry and move to the left in the
selection, or move opposite to the direction that is selected on the Edit tab
(Edit menu, Preferences command) |
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ESC |
Cancel a cell entry |
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DELETE |
Delete the character to the left of the insertion
point, or delete and edit the active cell |
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DEL |
Delete the character to the right of the insertion point, or delete
the selection |
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CTRL+DEL |
Delete text from the insertion point to the end of
the line |
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HOME |
Move to the beginning of the line |
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CMD+Y |
Repeat the last action |
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SHFT+F2 |
Edit a cell comment |
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CTRL+SHFT+F3 |
Create names from row and column labels |
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CTRL+D or CTRL+SHFT+< (less than sign) |
Fill down |
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CTRL+R or CTRL+SHFT+> (greater than sign) |
Fill to the right |
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CTRL+F3 or CTRL+L |
Define a name |
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Microsoft Excel 2001 (Mac)
Formatting data keyboard shortcuts keys
Shortcut
Command |
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CMD+SHFT+L |
Display the Style dialog box |
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CMD+1 |
Display the Format Cells dialog box |
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CTRL+SHFT+~ |
Apply the General number format |
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CTRL+SHFT+$ |
Apply the Currency format with two decimal places
(negative numbers appear in parentheses) |
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CTRL+SHFT+% |
Apply the Percentage format with no decimal places |
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CTRL+SHFT+^ |
Apply the Exponential number format with two decimal
places |
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CTRL+SHFT+# |
Apply the Date format with the day, month, and year |
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CTRL+SHFT+@ |
Apply the Time format with the hour and minute, and
indicate A.M. or P.M. |
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CTRL+SHFT+! |
Apply the Number format with two decimal places, thousands separator,
and minus sign (-) for negative values |
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CMD+OPTN+0 (zero) |
Apply the outline border |
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CMD+OPTN+HYPHEN |
Remove outline borders |
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CMD+OPTN+RIGHT ARROW |
Apply or remove right border |
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CMD+OPTN+LEFT ARROW |
Apply or remove left border |
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CMD+OPTN+UP ARROW |
Apply or remove top border |
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CMD+OPTN+DOWN ARROW |
Apply or remove bottom border |
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CMD+B |
Apply or remove bold formatting |
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CMD+I |
Apply or remove italic formatting |
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CMD+U |
Apply or remove an underline |
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CMD+SHFT+UNDERLINE |
Apply or remove strikethrough formatting |
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CMD+SHFT+> (greater than sign) |
Increase font size |
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CMD+SHFT+< (less than sign) |
Decrease font size |
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CMD+E |
Align center |
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CMD+L |
Align left |
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CMD+R |
Align right |
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CMD+M |
Indent |
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CMD+SHFT+M |
Remove indent |
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CTRL+9 |
Hide rows |
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CTRL+SHFT+( (opening parenthesis) |
Unhide rows |
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CTRL+0 (zero) |
Hide columns |
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CTRL+SHFT+) (closing parenthesis) |
Unhide columns |
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CMD+SHFT+W |
Add or remove shadow on text |
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CMD+SHFT+D |
Add or remove outline on text |
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Microsoft Excel 2001 (Mac)
Inserting, deleting, and copying a selection keyboard shortcuts keys
Shortcut
Command |
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CMD+C or CTRL+C |
Copy the selection |
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CMD+X or CTRL+X |
Cut the selection |
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CMD+V or CTRL+V |
Paste the selection |
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DELETE |
Clear or edit the active cell. When you are editing
a cell, delete the character to the left of the insertion point. |
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CTRL+HYPHEN or CTRL+K |
Delete the selection |
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CMD+Z |
Undo the last action |
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CMD+Y |
Repeat the last action |
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CTRL+I or CTRL+SHFT+PLUS SIGN |
Insert blank cells |
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Microsoft Excel 2001 (Mac)
Selecting cells that have special characteristics keyboard shortcuts keys
Shortcut
Command |
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CTRL+SHFT+* (asterisk) |
Select the current region around the active cell (the current region
is an area enclosed by blank rows and blank columns) |
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CTRL+/ |
Select the current array, which is the array that
the active cell belongs to |
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CMD+SHFT+O (the letter O) |
Select all cells with comments |
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CTRL+\ |
In a selected row, or a selection within a row,
select cells that don't match the value in the active cell. |
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CTRL+SHFT+| |
In a selected column, or a selection within a column, select cells
that don't match the value in the active cell. |
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CTRL+[ |
Select only cells that are directly referred to by
formulas in the selection |
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CTRL+SHFT+{ |
Select all cells that are directly or indirectly referred to by
formulas in the selection |
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CTRL+] |
Select only cells with formulas that refer directly
to the active cell |
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CTRL+SHFT+} |
Select all cells with formulas that refer directly or indirectly to
the active cell |
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CMD+SHFT+Z |
Select only visible cells in the current selection |
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Microsoft Excel 2001 (Mac)
Selecting cells, columns, or rows keyboard shortcuts keys
Shortcut
Command |
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CTRL+SHFT+* (asterisk) |
Select the current region around the active cell (the current region
is an area enclosed by blank rows and blank columns) |
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SHFT+arrow key |
Extend the selection by one cell |
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CTRL+SHFT+arrow
key |
Extend the selection to the last nonblank cell in the same column or
row as the active cell |
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SHFT+HOME |
Extend the selection to the beginning of the row |
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CTRL+SHFT+HOME |
Extend the selection to the beginning of the worksheet |
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CTRL+SHFT+END |
Extend the selection to the last cell used on the
worksheet (lower-right corner) |
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CTRL+SPACEBAR |
Select the entire column |
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SHFT+SPACEBAR |
Select the entire row |
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CMD+A or CTRL+SHFT+SPACEBAR |
Select the entire worksheet, or, if an object is selected, all the
objects on a worksheet |
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SHFT+DELETE |
Select only the active cell when multiple cells are
selected |
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SHFT+PAGE DOWN |
Extend the selection down one screen |
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SHFT+PAGE UP |
Extend the selection up one screen |
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CTRL+6 |
For chart objects: Alternate between hiding objects, displaying
objects, and displaying placeholders for objects. For drawing objects:
Alternate between hiding objects and displaying objects. |
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CTRL+7 |
Show or hide the Standard toolbar |
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F8 |
Turn on extending a selection by using the arrow keys |
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SHFT+F8 |
Add another range of cells to the selection; or use
the arrow keys to move to the start of the range you want to add, and then
press F8 and the arrow keys to select the next range |
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Microsoft Excel 2001 (Mac)
Working in cells or the formula bar keyboard shortcuts keys
Shortcut
Command |
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DELETE |
Clear or edit the active cell. When you are editing a cell, delete
the character to the left of the insertion point. |
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RETURN |
Complete a cell entry and move down in the
selection, or move in the direction that is selected on the Edit tab (Edit menu,
Preferences command) |
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ESC |
Cancel an entry in the cell or formula bar |
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CTRL+B |
Clear the selected cell's contents |
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CTRL+SHFT+RETURN or CMD+SHFT+RETURN |
Enter a formula as an array formula |
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CTRL+A |
Display the Formula Palette after you type a valid
function name in a formula |
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CTRL+SHFT+A |
Insert the argument names and parentheses for a function, after you
type a valid function name in a formula |
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CMD+K |
Insert a hyperlink |
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RETURN |
Activate a hyperlink (in a cell with a hyperlink) |
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CTRL+U |
Edit the active cell and position the insertion
point at the end of the line |
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SHFT+F3 |
Paste a function into a formula |
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CMD+= (equal sign) or F9 |
Calculate all sheets in all open workbooks |
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SHFT+F9 |
Calculate the active worksheet |
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= (equal sign) |
Start a formula |
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CMD+SHFT+T |
Insert the AutoSum formula |
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CTRL+; (semicolon) |
Enter the date |
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CMD+; (semicolon) or CMD+SHFT+: (colon) or
CTRL+SHFT+: (colon) |
Enter the time |
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CMD+SHFT+ (quotation mark) or CTRL+SHFT+
(quotation mark) |
Copy the value from the cell above the active cell
into the cell or the formula bar |
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CTRL+` (single left quotation mark) |
Alternate between displaying cell values and displaying cell formulas
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CMD+' (apostrophe) or CTRL+' (apostrophe) |
Copy a formula from the cell above the active cell
into the cell or the formula bar |
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OPTN+DOWN ARROW |
Display the AutoComplete list |
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CTRL+F3 |
Define a name |
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Microsoft Excel 2001 (Mac)
Using AutoFilter keyboard shortcuts keys
Shortcut
Command |
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OPTN+DOWN ARROW |
Display the AutoFilter list for the current column (Select the cell
that contains the column label, and then press ) |
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DOWN ARROW |
Select the next item in the AutoFilter list |
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UP ARROW |
Select the previous item in the AutoFilter list |
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HOME |
Select the first item (Sort Ascending) in the
AutoFilter list |
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END |
Select the last item in the AutoFilter list |
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RETURN |
Filter the list by using the selected item in the
AutoFilter list |
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Microsoft Excel 2001 (Mac)
Outlining data keyboard shortcuts keys
Shortcut
Command |
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CTRL+8 |
Display or hide outline symbols |
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CTRL+9 |
Hide selected rows |
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CTRL+SHFT+( (opening parenthesis) |
Unhide selected rows |
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CTRL+0 (zero) |
Hide selected columns |
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CTRL+SHFT+) (closing parenthesis) |
Unhide selected columns |
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Microsoft Excel 2001 (Mac)
Moving and scrolling in a worksheet or workbook keyboard shortcuts keys
Shortcut
Command |
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CTRL+arrow key |
Move to the edge of the current data region |
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HOME |
Move to the beginning of the row |
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CTRL+HOME |
Move to the beginning of the worksheet |
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CTRL+END |
Move to the last cell on the worksheet, which is the
cell at the intersection of the rightmost used column and the bottom-most
used row (in the lower-right corner); or the cell opposite the home cell,
which is typically A1 |
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PAGE DOWN |
Move down one screen |
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PAGE UP |
Move up one screen |
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OPTN+PAGE DOWN |
Move one screen to the right |
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OPTN+PAGE UP |
Move one screen to the left |
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CTRL+PAGE DOWN |
Move to the next sheet in the workbook |
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CTRL+PAGE UP |
Move to the previous sheet in the workbook |
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CTRL+TAB |
Move to the next workbook or window |
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CTRL+SHFT+TAB |
Move to the previous workbook or window |
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F6 |
Move to the next pane in a workbook that has been split |
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SHFT+F6 |
Move to the previous pane in a workbook that has
been split |
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CMD+DELETE or CTRL+DELETE |
Scroll to display the active cell |
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CTRL+G |
Display the Go To dialog box |
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CMD+F |
Display the Find dialog box |
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CMD+G |
Repeat the last Find action (same as Find Next), or,
if no Find has been performed, move to the next blank cell |
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CMD+SHFT+G |
Repeat the last Find action, or, if no Find has been performed, move
to the previous blank cell |
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CMD+H |
Display the Replace dialog box (Edit menu) |
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TAB |
Move between unlocked cells on a protected worksheet |
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Microsoft Excel 2001 (Mac)
Moving within a selection keyboard shortcuts keys
Shortcut
Command |
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RETURN |
Move from top to bottom within the selection (down), and then move to
the top of the next column. Or move in the direction that is selected on the Edit
tab (Edit menu, Preferences command) |
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SHFT+RETURN |
Move from bottom to top within the selection (up),
and then move to the bottom of the next column. Or move opposite to the
direction that is selected on the Edit tab (Edit menu, Preferences command) |
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TAB |
Move from left to right within the selection, and then move to the
next row. Or move down one cell if only one column is selected |
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SHFT+TAB |
Move from right to left within the selection, and
then move to the previous row. Or move up one cell if only one column is
selected |
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CTRL+PERIOD |
Move clockwise to the next corner of the selection (does not move to
nonadjacent selections) |
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CTRL+OPTN+RIGHT ARROW |
Move to the right among nonadjacent selections |
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CTRL+OPTN+LEFT ARROW |
Move to the left among nonadjacent selections |
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Microsoft Excel 2001 (Mac)
Using toolbars keyboard shortcuts keys
Shortcut
Command |
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OPTN+F10 |
Make a toolbar active |
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TAB |
Select the next button or menu on the toolbar (when
a toolbar is active) |
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SHFT+TAB |
Select the previous button or menu on the toolbar (when a toolbar is
active) |
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CTRL+TAB |
Select the next toolbar (when a toolbar is active) |
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CTRL+SHFT+TAB |
Select the previous toolbar (when a toolbar is active) |
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RETURN |
Perform the action assigned to the selected button |
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Microsoft Excel 2001 (Mac)
Working with windows keyboard shortcuts keys
Shortcut
Command |
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CMD+TAB |
Switch to the next program |
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CMD+SHFT+TAB |
Switch to the previous program |
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CMD+W |
Close the active workbook window |
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CMD+F5 |
Restore the active workbook window size |
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F6 |
Move to the next pane in a workbook that has been split |
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SHFT+F6 |
Move to the previous pane in a workbook that has
been split |
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CMD+F6 |
Switch to the next workbook window |
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CMD+SHFT+F6 |
Switch to the previous workbook window |
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CTRL+F5 |
Restore the window size |
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CTRL+F10 |
Maximize or restore the workbook window |
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Microsoft Excel 2001 (Mac)
Working with dialog boxes keyboard shortcuts keys
Shortcut
Command |
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TAB |
Move to the next text box |
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SHFT+TAB |
Move to the previous text box |
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CTRL+TAB or CTRL+PAGE DOWN |
Switch to the next tab in a dialog box |
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CTRL+SHFT+TAB or CTRL+PAGE UP |
Switch to the previous tab in a dialog box |
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RETURN |
Perform the action assigned to the default command button in the
dialog box (the button with the bold outline -- often the OK button) |
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ESC |
Cancel the command and close the dialog box |
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Microsoft Excel 2001 (Mac)
Opening, closing, and saving workbooks keyboard shortcuts keys
Shortcut
Command |
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CMD+N or CTRL+N |
Create a new workbook |
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CMD+O or CTRL+O |
Open an existing workbook |
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CMD+S or CTRL+S |
Save the current workbook |
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CMD+Q |
Quit Excel |
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Microsoft Excel 2001 (Mac)
Previewing and printing a document keyboard shortcuts keys
Shortcut
Command |
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CMD+P |
Display the Print dialog box |
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Arrow keys |
Move around the page when zoomed in |
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PAGE UP or PAGE DOWN |
Move by one page when zoomed out |
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CTRL+UP ARROW or CTRL+LEFT ARROW |
Move to the first page when zoomed out |
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CTRL+DOWN ARROW or CTRL+RIGHT ARROW |
Move to the last page when zoomed out |
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Microsoft Excel 2001 (Mac)
Working with a data form keyboard shortcuts keys
Shortcut
Command |
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DOWN ARROW |
Move to the same field in the next record |
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UP ARROW |
Move to the same field in the previous record |
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TAB |
Move to the next field you can edit in the record |
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SHFT+TAB |
Move to the previous field you can edit in the
record |
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RETURN |
Move to the first field in the next record |
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SHFT+RETURN |
Move to the first field in the previous record |
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PAGE DOWN |
Move to the same field 10 records forward |
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CTRL+PAGE DOWN |
Move to a new record |
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PAGE UP |
Move to the same field 10 records back |
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CTRL+PAGE UP |
Move to the first record |
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HOME |
Move to the beginning of a field |
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END |
Move to the end of a field |
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SHFT+END |
Extend a selection to the end of a field |
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SHFT+HOME |
Extend a selection to the beginning of a field |
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LEFT ARROW |
Move one character left within a field |
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RIGHT ARROW |
Move one character right within a field |
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SHFT+LEFT ARROW |
Select the character to the left |
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SHFT+RIGHT ARROW |
Select the character to the right |
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Microsoft Excel 2001 (Mac)
Working with Charts keyboard shortcuts keys
Shortcut
Command |
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F11 |
Create a chart |
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Arrow keys |
Cycle through chart object selection |
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CTRL+6 |
Alternate between hiding chart objects, displaying chart objects, and
displaying placeholders for chart objects |
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Microsoft Excel 2001 (Mac)
Working with PivotTables keyboard shortcuts keys
Shortcut
Command |
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CMD+C |
Move the selected field into the Column area in the Layout dialog box
in step 3 of the PivotTable Wizard |
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CMD+D |
Move the selected field into the Data area in the
Layout dialog box in step 3 of the PivotTable Wizard |
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CMD+L |
Display the PivotTable Field dialog box from the Layout dialog box in
step 3 of the PivotTable Wizard |
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CMD+P |
Move the selected field into the Page area in the
Layout dialog box in step 3 of the PivotTable Wizard |
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CMD+R |
Move the selected field into the Row area in the Layout dialog box in
step 3 of the PivotTable Wizard |
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Microsoft Excel 2001 (Mac)
Using function keys in Excel keyboard shortcuts keys
Shortcut
Command |
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F1 |
Undo command |
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SHFT+F1 |
What's This? command |
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F2 |
Cut text from the active cell |
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SHFT+F2 |
Edit a cell comment |
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F3 |
Copy text from the active cell |
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SHFT+F3 |
Paste a function into a formula |
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CTRL+F3 |
Define a name |
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CTRL+SHFT+F3 |
Create names by using row and column labels |
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F4 |
Paste text into the active cell |
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SHFT+F4 |
Repeat the last Find (Find Next) action |
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CTRL+F4 |
Close the window |
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F5 |
Go To command |
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SHFT+F5 |
Display the Find dialog box |
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CTRL+F5 |
Restore the window size |
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F6 |
Move to the next pane |
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SHFT+F6 |
Move to the previous pane |
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CTRL+F6 |
Move to the next workbook window |
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CTRL+SHFT+F6 |
Move to the previous workbook window |
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F7 |
Spelling command |
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F8 |
Extend a selection |
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SHFT+F8 |
Add to the selection |
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OPTN+F8 |
Display the Macro dialog box |
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SHFT+F9 |
Calculate the active worksheet |
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SHFT+F10 |
Display a contextual menu |
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CTRL+F10 |
Maximize or restore the workbook window |
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OPTN+F10 |
Make toolbar active |
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F11 |
Create a chart |
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SHFT+F11 |
Insert a new worksheet |
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CTRL+F11 |
Insert a Microsoft Excel 4.0 macro sheet |
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OPTN+F11 |
Display Visual Basic Editor |
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F12 |
Save As command |
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|
SHFT+F12 |
Save command |
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CTRL+F12 |
Open command |
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CTRL+SHFT+F12 |
Print command |
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